The 5 Best Printers for Teachers

Best Printers for Teachers

When it comes to finding the best printer for teachers there are so many things to take into consideration. Since teachers must use their own money to furnish their classrooms, affordability is the most important thing for them to consider. 

They will need to find one that doesn’t take up a lot of space, they might need one that offers numerous features, and depending on the class subject and the number of students in the class, they might even need to consider the size of the paper tray and the time it will take for the printer to complete the job.

Before you choose the best printer for teachers let’s talk about what you should look for and then we will break down some of the features that might play an important role in your decision.

What Should Teachers Look for in a Printer

Depending on the type of class you teach and the number of students in your class, you might want to ask yourself a few questions before making your purchase.

Ask yourself:

  • How much do I want to spend on a printer?
  • Will I be using the printer daily or on occasion?
  • How often can I spend money on ink?
  • Do I need a color printer or will black & white be sufficient?
  • Do I need a wireless printer, or can I use an ethernet or a USB?
  • Will I also need a scanner, copier, and fax?
  • Will it be beneficial to save money on paper by printing on both sides?

Now that you’ve taken the time to ask yourself these questions you will have a better understanding of what features you should look for in the printer.

What Features to Look for

What features to look for in a printer.

You probably didn’t realize there would be so many choices and decisions to make when choosing your printer, but if you’re going to invest your hard-earned money in this crucial piece of equipment, why not get what you need? 

Of course, the cost is an important factor, especially on a teacher’s salary. You might think that you need to settle for minimal features just to stay within your budget. That’s not always the case though and that’s why we’ve taken the time to prepare this guide to help you get the most for your money.

Features to look for:

  • Inkjet vs LaserJet- Keep in mind that although an inkjet printer is usually cheaper than a laser printer, the ink in an inkjet printer will run low much faster than the laser printer. So, you need to factor in the cost of the ink replacement and once you do the math you might reconsider the idea of purchasing the cheaper inkjet option.
  • Color or B&W- You will notice that most of the affordable laser printers will only print in black and white, so if color prints are a priority for you then you will want to consider an inkjet printer unless you want to pay top dollar for a color laser printer. 
  • Double Sided Printer- If you are looking to keep the cost of paper down then you will want to look for a printer that features duplex printing otherwise known as double-sided printing.
  • Paper Tray Capacity- This might be important to you if you have a large number of prints and you don’t have the time to keep filling the paper tray. Some teachers consider this if they want to multi-task while teaching a class at the same time.
  • Printing Speed- This is another factor for a busy classroom. Nobody has time to waste, so this could help when you’re in a pinch and you need several prints quickly.
  • Built-In-Features- If you need a machine that will allow you to scan something and send it via email or you need to make frequent copies then you will want to look for an all-in-one printer featuring a scanner and copier built into the printer. In some cases, you will find ones that also add in a fax feature.
  • Wireless Features- If you are looking for a printer that will allow you to print from a laptop, a smartphone, tablets, etc. you will want to be sure the printer offers wireless features.
  • Connectivity- If you need to connect your printer wirelessly be sure it offers wi-fi capabilities. Also, note that most printers don’t come with a USB cable and if you need a hardwire set-up be sure the cables are included.
  • Paper Size- If you will only be printing on standard letter-sized paper that’s great, but if you want to print on envelopes or executive sized paper then you will need to be sure it has the features to do this. If you are looking for a printer to print out photos check for that feature as well. Not all printers offer these added features.

The Best Printer for Teachers to Consider

Now that you understand what you’re looking for in a printer let’s look at five of the best printers for teachers. We have taken the time to do the research and we have chosen five of the best from the most affordable to the more expensive. 

1. Brother HL-L2300D Monochrome Laser Printer with Duplex Printing

Brother HL-L2300D Monochrome Laser Printer with Duplex Printing
  • Prints up To 27 ppm, automatic duplex printing.Printer doesn't have Wi-Fi capabilityIt prints Sharp, professional Black and white pages at up to 2400 x 600dpi resolution. Auto duplex printing saves resources by printing on both sides of paper. Manual feed slot lets you conveniently print envelopes and letterheadsRefer the specification sheet below for contents of package and refer to the user manual for trouble shooting steps.
  • 250 Sheet Capacity Paper Tray. A4 2-sided print speed-13. A4 standard print speed-26. Automatic 2 sided print. Recommended monthly volume-250 to 2,000 pages

Last update on 2023-09-24 / Affiliate links / Images from Amazon Product Advertising API

For the best of all worlds at an affordable price, you will want to consider this laser printer from Brother. Not only is it affordable but it’s compact so it won’t take up too much space in your already crowded classroom. 

Although you can only print in black and white, the resolution is amazing, and you can print up to 27 pages per minute. This printer features two-sided printing so that will help to keep your paper costs down and you will be surprised to learn that the toner cartridges are more affordable than others!

The paper tray offers room for 250 sheets at a time and it’s adjustable so that you can print a variety of paper sizes.

This printer offers hi-speed and a USB connection. It comes with a toner cartridge to get you started, but you should note that it will only give you about 700 pages before the starter cartridge will need to be replaced. The standard replacement cartridges will last much longer, and you might consider purchasing a refill when you buy your printer. Also, note that this printer does not include a USB cable.

You will be happy to see the affordable price tag on this laser printer and with the added conveniences, you will get your money’s worth before you need to replace the ink cartridge.

  • Laser printer so the ink will last longer
  • Hi-speed USB connection
  • Large paper tray offering room for 250 sheets
  • Double-sided printing
  • Adjusts for different paper sizes
  • Includes a starter toner cartridge
  • Printer only with no added features
  • USB cable not included
  • Starter cartridge will not last as long as the standard cartridge

2. HP LaserJet Pro M15w Wireless Laser Printer

HP LaserJet Pro M15w Wireless Monochrome Printer, works with Alexa (W2G51A)
  • World's smallest laser printer in its class – HP’s smallest LaserJet Pro is 35% smaller than its predecessor yet still delivers the same professional-quality black and white prints you’ve come to expect.
  • Fast printing – Prints up to 19 pages per minute, with the first page out in as few as 8.1 seconds.

Last update on 2023-09-24 / Affiliate links / Images from Amazon Product Advertising API

This is another affordable compact printer that will take up little space. Although it is just a printer, you will be shocked at the performance of this little machine. 

It produces up to 19 black and white pages per minute with 150 sheet capacity tray and it features wireless connectivity allowing you to print from all your mobile devices.

It features an easy to read control panel and the printer will automatically turn on and it will shut off automatically when it’s not in use. 

This is a simple little printer with an incredible end result. It may not include all the bells and whistles, but for an affordable laser printer, you won’t be disappointed. If simplicity is what you’re looking for then this is the printer for you!

  • It’s compact and takes up little space
  • Laser printer so the ink will last longer
  • Wireless connectivity allowing you to print from all your mobile devices
  • Includes a standard toner cartridge
  • Printer only with no added features
  • No USB drives
  • It might seem more difficult to set up than others

3. Brother Wireless All-in-One Inkjet Printer

Brother Wireless All-in-One Inkjet Printer, MFC-J895DW, Multi-Function Color Printer, Duplex Printing, NFC One Touch to Connect Mobile Printing, Amazon Dash Replenishment Enabled
  • Simple to connect: Versatile connection options with built in wireless, Ethernet, or connect locally to a single computer via USB interface
  • Mobile printing: Print wirelessly from mobile devices(1) using AirPrint, Google Cloud Print, Brother iPrint&Scan, Mopria and Wi Fi Direct

Last update on 2023-09-24 / Affiliate links / Images from Amazon Product Advertising API

If you’re looking for something that offers more features at an economical price, then you might want to consider this all-in-one inkjet printer by Brother.

As you have already learned, an inkjet cartridge does need to be replaced more often than the LaserJet, but at this price, and with the all-in-one features it just might be the one you need.

You can print 12 pages per minute in black and white and 10 pages per minute in color. That’s not a bad number of prints considering that some of the other affordable printers on the market print fewer pages per minute than this one does.

With a variety of connection options along with the numerous printing options including photo capability, how could you go wrong with this choice? You can print on letter or legal-size paper as well as card stock and envelopes, and you can print on both sides of the paper too! Do all your mobile printing and connect to the cloud.

If you’re on a budget but you need a printer that will also copy, scan, and fax then this is the one that’s right for you. This printer will not disappoint and will deliver the results you expect!

  • Wireless all-in-one printer
  • Great print speeds
  • Print on all types of paper and sizes including photos
  • Double-sided printing
  • Print in color and black and white
  • Inkjet cartridges need to be replaced more often than LaserJet cartridges
  • Not as quiet as some
  • USB cable location is in an inconvenient place

4. HP LaserJet Pro M402n Monochrome Printer

HP LaserJet Pro M402n,Monochrome Laser Printer with Built-in Ethernet, Amazon Dash replenishment ready (C5F93A)
  • Fast printing. Strong protection. Grab pages and go-without waiting around. This printer wakes up and prints faster than the competition.
  • Keep printing safe from boot up to shutdown with security features that guard against complex threats.

Last update on 2023-09-24 / Affiliate links / Images from Amazon Product Advertising API

This one is a great choice if you’re not looking for all the bells and whistles, but you do need something that will help you work faster.

This printer has a tray that will hold 350 sheets at a time, and it will print up to 40 black and white pages per minute. 

Although it’s not a wireless printer and it only offers ethernet or USB connectivity, it still offers the capability of printing from your wireless devices.

You cannot scan or print copies from this printer, but it does produce high-quality prints every time.  

It does have a larger price tag than some, but keep in mind that it does perform faster than most and it is a laser printer so you won’t need to replace the ink as often as you would with an inkjet printer. It will pay for itself in no time!

  • Laser printer so the ink will last longer
  • Faster performance than most printing 40 pages per minute
  • 350 sheet tray capacity
  • It is not wireless
  • Printer only 
  • USB cable not included

5. Brother Compact Monochrome Laser All-in-One Multi-Function Printer

Brother Compact Monochrome Laser All-in-One Multi-Function Printer, MFCL2750DWXL, Up to Two Years of Printing Included, Refresh Subscription and Amazon Dash Replenishment Ready
  • PERFECT ALL-IN-ONE SOLUTION – The MFC-L2750DWXL is designed to meet the needs of the busy home or small office. Brother’s latest black and white laser all-in-one printer features advanced printing at 36 pages per minute(2) as well as copying, scanning, and faxing features
  • Productivity enhanced – save time and money using duplex (2-sided) printing and single-pass duplex copying, as well as scanning via the 50-sheet automatic document feeder and multi-page copy, scan, and fax

Last update on 2023-09-24 / Affiliate links / Images from Amazon Product Advertising API

If you want a printer that will do it all and you don’t mind splurging, then this one is the perfect match for you!

This wireless LaserJet printer will do everything except talk to you. It does only print in black and white, but the prints are phenomenal, and it features auto printing, copying, and editing on both sides of the paper.

You can print, copy, scan, and fax while doing it all from your wireless devices if that’s your preference. 

It prints 36 pages per minute and the capacity tray will accommodate up to 250 sheets. That’s more than the average printer can produce at one time.

The color control panel is displayed on a 2.7- inch touch screen and it’s not only easy to see, but it’s also easy to use. It even includes two-years of toner.

This printer is on the higher end of the price scale, but it delivers a performance like no other and offers every feature you could want with the exception of color prints.

  • Laser printer so the ink will last longer
  • It features 2-sided printing, copying, and editing
  • It’s an all in one printer with a copy, scan, and fax feature added
  • It’s wireless and you can print from all your wireless devices
  • It includes 2-years of toner
  • It’s much larger than the others on the list
  • It prints only in black and white

So, now that you have this guide to the best printer for teachers you can see that there are many different features to consider. Weighing the odds between an inkjet and a LaserJet printer as well as black and white and color prints will basically depend on your needs as well as the additional features that each one has to offer.

In the end, you will need to ask yourself how much can you spend and how much is in your yearly budget for the ink, paper, and other additional supplies needed to furnish your classroom.

A collection of the best printers for teachers. These printers have all the features teachers are looking for including meeting the budget.

What are the best printers for teachers? We have a list of 5 printers ideal for teachers.